Job title: Buying Administrator
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Location: Dublin
Job published: 01-12-2022
Job ID: 32880
Contact name: Sarah Dermody
Phone number: +35319601788
Contact email:

Job Description

Role: Buying Administrator

Salary: €25k-€28k

Duration: Permanent

Location: Dublin/Hybrid

Benefits: Staff discount, Pension contribution, Healthcare


Buying Administrator


A homeware retail store is seeking a Buying Administrator to join their Dublin-based procurement team.


As Buying Administrator you will oversee all aspects of the purchasing administration for the business. You will process purchase orders while updating the in-house system with product information and new product lines. Your role will require you to address any of the following queries as they come up, including pricing, supplier purchase orders, packaging quality or damages, as well as organising returns and organise supplier credit as required. Additionally, a responsibility for your role will be to track and trace shipments ensuring timely delivery as per the retail schedule. You will check incoming stock against purchase orders ensuring they are correct, also any additional importation or duty fees are correct and paid in a timely fashion.


The ideal candidate for this position will have a minimum of 2 years of experience in an administration position, with exposure to purchasing. This is a great opportunity for an administrative professional looking to step into a buying career. You will work an 8-hour shift Monday to Friday and will be able to avail of a hybrid working model once the probationary period is complete.



  • Oversee administration requirements of the purchasing department
  • Update supplier pricing lists, new product lines
  • Process purchase orders
  • Manage any queries relating to pricing and supplier delivery time
  • Liaise with the marketing department on promotional offers
  • Communicate with suppliers regarding pricing, delivery times, purchase orders, damaged goods, and credit notes
  • Track and trace deliveries, guaranteeing delivery as per retail schedule requirements
  • Check incoming goods against purchase orders



  • Previous Administration of 2-3 years
  • Experience in purchasing is desired
  • Strong proficiency in Microsoft Excel
  • Good eye for detail
  • Ability to work independently as well as part of a team
  • Excellent organisation skills
  • Robust communication skills, written and oral


What to do next

If you’re interested in this role, click ‘apply now’. For more information and a confidential discussion on this role or other opportunities, contact Sarah Dermody via email