Role: Purchasing Assistant

Salary: €35,000-€38,000

Duration: Full Time

Location: Dublin

 

Purchasing Assistant

 

Trusted leader in delivering essential infrastructure solutions across multiple sectors. With decades of experience, it focuses on providing comprehensive services that support critical networks and systems nationwide. The team combines technical expertise with innovative approaches to ensure reliable, sustainable outcomes for clients and communities. Operating at scale, the company is recognised for its commitment to quality, safety and long-term partnerships.

 

You will be supporting the Procurement Department by overseeing key administrative functions that ensure efficient and streamlined operations. Responsibilities include creating and tracking purchase orders, preparing accurate monthly spend reports and maintaining precise data records. This position also involves resolving issues, monitoring vendor performance and contributing to continuous improvement initiatives that align with strategic procurement goals. The ideal candidate is proactive, detail-oriented and thrives in a fast-paced, collaborative environment.

 

Responsibilities

• Provide administrative support to the Procurement Department to ensure efficiency and streamlined processes.
• Create and manage purchase orders through ERP systems.
• Coordinate travel arrangements and handle hotel bookings for team members as required.
• Prepare and compile accurate monthly spend reports.
• Enter Proof of Delivery details into the ERP system and maintain up-to-date records.
• Identify and resolve discrepancies, escalating issues to management when necessary.
• Monitor vendor performance, report underperformance and implement corrective action plans
• Take full responsibility for assigned tasks, ensuring timely and accurate completion.
• Demonstrate professionalism and maintain a high level of attention to detail in all deliverables and interactions.
• Set up new vendor accounts in compliance with established procedures

 

Requirements

• Skilled in Microsoft Office Suite with intermediate proficiency in Excel.
• Experienced in using ERP systems for purchase order processing, data entry and report generation.
• Capable of accurately producing, analysing and validating reports with efficiency.
• Strong verbal and written communication abilities, focused on clear, timely and effective issue resolution.
• Ability to resolve discrepancies and escalate issues when necessary.

 

What to do next

If you’re interested in this role, click ‘apply now’. For more information and a confidential discussion on this role or other opportunities, contact Kym via email kym@tdtalent.ie